To: All Team Members
Subject: Maintaining a Respectful, Harassment-Free Workplace

Team,

At Leeds West Groups (LWG), we are committed to maintaining a safe, respectful, and inclusive workplace where every team member feels valued, supported, and able to do their best work. Harassment, discrimination, retaliation, or any behavior that creates a hostile or intimidating environment is not tolerated and is inconsistent with our values, culture, and legal obligations. This expectation applies at all times, including during work hours, at work-related events, in customer interactions, while representing the company in any way, and in any work-connected setting or communication.

Why This Matters

• Respect & Dignity: Every team member deserves to be treated professionally and with respect.

• Safety & Well-Being: Harassment and hostile behavior undermine psychological safety and can escalate into broader safety concerns.

• Legal Compliance: Our policies align with federal, state, and local employment laws.

• Positive Culture: A respectful workplace supports collaboration, accountability, and long-term success.

What Is Considered Harassment or Discrimination?

Harassment or discrimination may be verbal, physical, visual, written, or digital and includes, but is not limited to:

• Unwelcome comments, jokes, slurs, or remarks based on protected characteristics.

• Sexual harassment, including unwelcome advances, inappropriate contact, or suggestive behavior.

• Bullying, intimidation, humiliation, or repeated demeaning behavior.

• Visual or digital misconduct that affects the workplace.

• Retaliation against anyone who reports concerns or participates in an investigation.

This list is not exhaustive. Any behavior that creates a hostile, intimidating, offensive, or abusive work environment is prohibited.

Your Role

• Treat others with professionalism and respect.

• Be mindful of how your words and actions impact others.

• Speak up early if you experience or witness inappropriate behavior.

• Participate in required training and follow company policies.

Reporting & Support

If you experience or witness harassment, discrimination, or retaliation:

• Report the concern to your supervisor or Human Resources as soon as possible.

• If your supervisor is unavailable, involved, or the issue is sensitive, contact HR directly.

• All reports are taken seriously and handled with appropriate confidentiality.

• Retaliation and false or malicious allegations are strictly prohibited.

Important Policy Reminder

This communication provides general guidance. Detailed definitions, procedures, and enforcement standards are governed by the LWG Safety Manual and Code of Conduct, which are the controlling documents.