Quick Answer

Supervisors are responsible for initiating required injury documentation, completing fact-based incident records, and ensuring all documentation is submitted to HR timely.

Why This Matters

Accurate documentation supports medical care, claim processing, OSHA compliance, and safe return-to-work planning.

Supervisor Responsibilities

• Initiate injury reports the same day the injury is reported.

• Complete the Workplace Injury Investigation Form within 24 hours.

• Document facts only. Do not assign blame, speculate, or retaliate.

• Collect witness statements, if applicable.

• Forward all medical and return-to-work documentation to HR promptly.

• Ensure HR reviews and approves documentation before work resumes or duties change.

Supervisors must not conduct independent investigations or retain medical records outside approved systems.

Partner With HR Early

Contact HR with any questions about documentation requirements, timelines, or next steps to avoid delays or compliance issues.

Documentation expectations are governed by the LWG Workplace Injury Guide, LWG Safety Manual, and applicable laws.