Yes, you may request PTO to cover an absence. However, PTO does not automatically excuse an absence, and requesting PTO does not guarantee approval.
Important Clarifications
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Best Practice: PTO should always be requested in advance when it is realistic to do so.
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Emergency Situations: If an emergency or unexpected circumstance prevents advance notice, notify your supervisor as soon as reasonably possible and communicate clearly so PTO timing and approvals can be addressed promptly.
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Employee Responsibility: Team members are responsible for entering their own PTO requests in the Dayforce system.
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Supervisor Entry (Limited Exceptions): Supervisors are advised not to enter PTO on behalf of a team member without first consulting Human Resources. Exceptions may be made only in rare emergency situations where the team member is unable to reasonably submit the request themselves (for example, hospitalization).
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Approval Required: PTO must be requested and approved in accordance with Company policy.
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Excused vs. Paid: Using PTO does not automatically mean the absence will be considered excused.
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Follow-Up: Supervisors may request additional information to determine whether an absence qualifies as excused or unexcused.
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Payroll Timing: PTO requests must be submitted and approved before payroll deadlines for the applicable pay period. Requests submitted after an absence or after payroll deadlines may result in payroll issues, delayed payment, or the inability to apply PTO for that pay period.
