Quick Answer

Yes, but only with prior approval, proper supervision, and strict compliance with safety and timekeeping rules.

Personal vehicle work is a privilege, not a right. It requires:

• Written approval from a Store Manager or supervisor

• On-site supervision by a Store Manager

• Compliance with all safety standards

Team members must:

• Clock out before starting personal work

• Use only privately purchased parts and supplies

• Remain available to clock back in if business needs arise

• Clean and restore the work area immediately after use

** The following is an excerpt directly from the LWG Safety Manual**

Personal Use of the Shop Facilities and Tools

Team members may be granted the privilege of working on personal vehicles at company facilities. This privilege must be exercised responsibly, safely, and with prior approval.

• Safety Expectations: Team members are expected to always adhere to all safety standards and expectations, including when performing personal work.

• Approval Documentation: Supervisors must document all personal vehicle work approvals, including the date, scope of work, and parts used. Records should be retained for 30 days and made available to Risk or HR upon request.

• Off-the-Clock Work Requirement: Team members must clock out before starting personal work. No compensation is permitted.

• Availability for Work: Team members must remain available to clock in if operational needs arise, and personal work must not interfere with business operations.

Supervisor Oversight Requirements

• Advance Approval: Obtain written approval from a Store Manager or supervisor. Approval may be denied based on safety, business needs, or past misuse.

• On-Site Supervision: A Store Manager must be present during all personal work.

• Inspection Authority: Supervisors may inspect or halt personal work at any time.

Parts, Materials, and Use Limitations

• Private Purchases Only: All parts, fluids, and supplies must be purchased privately.

• No Use of Company Inventory: Shop inventory, vendor accounts, or tools may not be used.

• No Off-Site Borrowing: Equipment or tools may not be taken off company property.

• Hours of Use: Personal work is permitted only during regular business hours. After-hours use is prohibited.

Liability and Clean-Up Requirements

• Personal Responsibility: Team members assume full liability for any injury or damage related to personal work. Leeds West Group is not responsible for incidents.

• Clean-Up Standards: Work areas must be fully cleaned and restored immediately after use.

Prohibited Activities

• Performing personal work while clocked in.

• Using company/customer parts or supplies for personal repairs.

• Conducting personal work without approval or required supervision.

• Allowing non-team members to assist in the shop.

• Performing personal work after hours.

• Using the shop for paid “side jobs” or moonlighting.

• Leaving personal vehicles in shop bays beyond approved timeframes.

Incident Reporting During Personal Work

• Report Immediately: Notify your supervisor and the Risk Department of any injury, equipment failure, or near-miss during personal work.