OPERATIONS PAID TIME OFF POLICY

 

Leeds West Groups recognizes the importance of time off for rest, relaxation, and other family or personal obligations. Therefore, employees may use paid time off (PTO) for any purpose, including but not limited to, vacation, illness, and personal appointments. To ensure employees can enjoy the benefits of time off, employees are encouraged to use all PTO accrued during each anniversary year.

 

PTO Use and Payment

PTO is paid based on the employee’s pay structure according to the rates set forth below and is not part of any overtime calculation. Eligible earnings for calculation purposes include regular, overtime, overtime premium, and commission earnings. Bonuses of any kind including but not limited to sales bonuses, spiffs, prior holiday or PTO are excluded from pay rate calculations.

 

PTO Payment Rates

• Hourly Employees: Hourly rate multiplied by hours of PTO taken.
• Salary Employees: Salary rate multiplied by hours of PTO taken.
• Commission Employee: Rolling 12-month average multiplied by hours of PTO taken.

 

PTO can be used in four (4) hour increments, unless state or local law requires the use of a smaller increment. PTO accruals are available for use in the pay period following the pay period in which they are accrued. Employees are only eligible to use accrued PTO. The Company does not advance PTO, nor does it allow negative balances.

 

Accrual of PTO

Employees are eligible to begin accruing PTO immediately upon hire. Eligible employees may accrue up to a maximum number of PTO hours based on their years of consecutive service, as provided below. Once employees reach the maximum accrual amount per anniversary year, they will not accrue additional PTO. Accrued but unused PTO will automatically carry over to the following anniversary year, up to a maximum carryover of 48 hours. Unused balances over the maximum eligible 48 hours do not carryover from one anniversary year to another.

 

• Upon hire, employees begin accruing 4.92 PTO hours per pay period, up to 64 hours per anniversary year. Additionally, employees can carry over up to a maximum of 48 hours of accrued but unused PTO per anniversary year.

 

• For employees with more than 2 consecutive years of service, employees accrue 6.15 PTO hours per pay period, up to 80 hours per anniversary year. Additionally, employees can carry over up to a maximum of 48 hours of accrued but unused PTO per anniversary year.

 

• For employees with more than 5 consecutive years of service, employees 12.30 PTO hours per pay period, up to 120 hours per anniversary year. Additionally, employees can carry over up to a maximum of 48 hours of accrued but unused PTO per anniversary year.

 

Salaried employees accrue PTO based on the assumption that they work at least 40 hours per week. If a salaried employee’s normal workweek consists of fewer than 40 hours, the employee may accrue PTO based on the number of hours that comprise the employee’s normal workweek.

 

No Accrual of PTO During Certain Absences

Employees may not accrue PTO during leaves of absence or other periods of inactive service unless PTO accrual is required by applicable federal, state, or local law.

 

PTO Requests

All time off requests, paid or unpaid, must be completed through Dayforce. When the need for PTO is foreseeable, employees should provide advance notification of at least ten days and make reasonable efforts to schedule leave so as to not be unduly disruptive to the Company’s operations. If the need for PTO is not foreseeable, employees should provide notice as soon as practicable and with as much notice as possible. All time off requests must be approved by a supervisor. Approval is at the discretion of current schedules, other PTO requests, and business needs. Based on the needs of the business and as permitted by applicable law, blackout days may be imposed as necessary at management’s discretion. When using PTO for vacation or personal time, employees are encouraged to take PTO in increments of full 8-hour workdays.

PTO Cash Out

Automotive Technicians are the only eligible position to cash out PTO upon their work anniversary. Automotive Technicians may cash out up to 40 hours of accrued, available, but unused PTO per anniversary year. Cash out requests require the completion of the PTO Cash Out Request form in Dayforce at least 21 days before their employment anniversary and approval from the direct supervisor. Upon verification of the employee’s accrued but unused balance, the requested PTO cash out will be reflected on the employee’s last regularly scheduled paycheck before their employment anniversary date. Any remaining accrued but unused PTO balances after cash-out will automatically roll-over at the employee’s anniversary date.

 

PTO Payment upon Termination

Employees are not eligible to receive a payout of accrued and unused PTO upon termination, voluntary or involuntary, unless otherwise required by state law. In accordance with Colorado, Illinois, New Mexico, and Nebraska employment laws, all unused accrued PTO will be paid out on the Employee’s final paycheck regardless of the reason for termination of employment.